Components of An Evaluation Report

Components of an evaluation report

Components of An Evaluation Report

Do you plan to write an evaluation report? Are you stumped as to what to include? Here are some elements that should be covered in the document.

  1. Background
  • The evaluation’s context, such as social, political, economic, and institutional factors.
  • Identify the most important stakeholders.
  • Emphasize the intervention’s current status in terms of execution. Are there any notable differences? (e.g., tactics, plans, logical frameworks).
  • Describe the intervention’s logic model/results chain (inputs, outputs, and outcomes).
  1. Purpose, Objectives, and Scope
  • Explain why the evaluation was required (purpose).
  • Make the evaluation questions stand out (objectives).
  • State the evaluation’s scope, including justifications for what the evaluation does and does not include.
  • Describe the evaluators’ chosen evaluation criteria, performance standards, or other criteria.
  1. Methodology
  • Describe the data collecting and analysis methods, as well as the reasons for choosing them and their limits. Where applicable, reference indicators and benchmarks are supplied.
  • Describe the data sources you used, why you chose them, and what limits they have.
  • Describe the sample frame.
  • Provide proof that adequate steps were taken to assure data quality, including evidence that the data-gathering technologies were reliable and valid.
  • Ethical considerations, including participant permission, privacy, and confidentiality.
  1. Findings
  1. Conclusions and Lesson Learned
  • Evaluative judgments based on results and supported by information that provides light on evaluation questions
  • Lessons should be more than a recitation of common knowledge. They should be related to lessons learned throughout the review that can be applied to a variety of situations and/or industries.
  1. Recommendations
  • They should be backed up with facts and conclusions.
  • They are pertinent to the evaluation’s objectives.
  • Each recommendation’s target group is clearly identified.
  • They’re actionable, and they demonstrate a grasp of the potential barriers to follow-up.
  1. Annexes

This could include things like (list not exhaustive)

  • Terms of Reference (ToRs).
  • A list of the people interviewed and the places visited.
  • A list of the documents that were consulted.
  • Additional information on the approach, such as data gathering instruments and their reliability and validity.
  • Biographical information for evaluators and/or reasons for team makeup.
  • Evaluation matrix.
  • Results framework.
  • Sampling frame.
  1. Executive Summary

At a minimum, the Executive Summary should cover:

  • The evaluation’s goals and target audience.
  • The method of evaluation.
  • The most crucial results and conclusions
  • The most significant recommendations.

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