Do you plan to write an evaluation report? Are you stumped as to what to include? Here are some elements that should be covered in the document.

1. Background

• The evaluation’s context, such as social, political, economic, and institutional factors.
• Identify the most important stakeholders.
• Emphasize the intervention’s current status in terms of execution. Are there any notable differences? (e.g., tactics, plans, logical frameworks).
• Describe the intervention’s logic model/results chain (inputs, outputs, and outcomes).

2. Purpose, Objectives, and Scope

• Explain why the evaluation was required (purpose).
• Make the evaluation questions stand out (objectives).
• State the evaluation’s scope, including justifications for what the evaluation does and does not include.
• Describe the evaluators’ chosen evaluation criteria, performance standards, or other criteria.

3. Methodology

• Describe the data collecting and analysis methods, as well as the reasons for choosing them and their limits. Where applicable, reference indicators and benchmarks are supplied.
• Describe the data sources you used, why you chose them, and what limits they have.
• Describe the sample frame.
• Provide proof that adequate steps were taken to assure data quality, including evidence that the data-gathering technologies were reliable and valid.
• Ethical considerations, including participant permission, privacy, and confidentiality.

4. Findings

• Findings are based on evidence and directly relate to the evaluation criteria and questions provided in the scope and goals section of the report.

5. Conclusions and Lesson Learned

• Evaluative judgments based on results and supported by information that provides light on evaluation questions
• Lessons should be more than a recitation of common knowledge. They should be related to lessons learned throughout the review that can be applied to a variety of situations and/or industries.

6. Recommendations

• They should be backed up with facts and conclusions.
• They are pertinent to the evaluation’s objectives.
• Each recommendation’s target group is clearly identified.
• They’re actionable, and they demonstrate a grasp of the potential barriers to follow-up.

7. Annexes

This could include things like (list not exhaustive)

• Terms of Reference (ToRs).
• A list of the people interviewed and the places visited.
• A list of the documents that were consulted.
• Additional information on the approach, such as data gathering instruments and their reliability and validity.
• Biographical information for evaluators and/or reasons for team makeup.
• Evaluation matrix.
• Results framework.
• Sampling frame.

8. Executive Summary

At a minimum, the Executive Summary should cover:

• The evaluation’s goals and target audience.
• The method of evaluation.
• The most crucial results and conclusions
• The most significant recommendations.

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